Course Transfer, Withdrawal and Deferment Policy
Course Transfer
Student changes the course or period of study (from full-time to part-time or vice versa) but remains as a student of the Academy.
Conditions for granting Course Transfer:
• All outstanding fees must be settled prior to approval of request.
• Student must fulfil the admission criteria of the new course and will be subjected to the Academy’s student selection and admission procedures. Reference should be made to Manual: Pre-Course Counselling, Selection and Admissions
• Student Pass holders are subjected to ICA’s approval of their new Student Pass.
Course Withdrawal
Student discontinues all courses with the Academy.
Conditions for granting Course Withdrawal:
• All outstanding fees must be settled prior to approval of request.
• ICA will be informed through the cancellation of the Student’s Pass upon student’s Withdrawal (i.e., based on last day of class). Student’s Pass Holder is required to submit his/her Student’s Pass to the Academy for cancellation of the Student’s Pass with ICA.
A student who withdrew will have their contract terminated
Deferment
Student delays or postpones the course (or modules)
Conditions for granting Course Deferment:
•Deferment is subjected to the availability of courses and modules offered. The Academy reserves the right to offer similar courses and modules in replacement of discontinued courses or modules.
• Upon approval of deferment, TMC will either issue an addendum reflecting the deferment or a new student contract for signing. This will be based on the procedures for executing student contracts.
• The maximum period of deferment that is allowed will be 12 months (i.e., Student will need to commence the Course within this maximum period). Requests for extension can be considered on a case-by-case basis.
• For courses under External Academic Partners, the maximum period of deferment allowed is based on the External Academic Partners’ Deferment policy.
• Student’s whose deferment period is 3 months or less need not cancel and reapply for student pass.
• Student’s whose deferment period is more than 3 months are to note that they will need to apply for a new student pass when re-joining the Academy and this is subjected to ICA’s approval.
• Students can be grant for deferment based on reasons stated below:
Medical or Health condition (proof of medical excuse from a certified doctor)
Overseas work commitment (proof of a company letter)
Death of immediate family member (proof of death certificate)
National Service enlistment (proof of Enlistment Letter from the Singapore Armed Forces, SAF or Singapore Police Force, SPF or Singapore Civil Defence Force, SCDF)
Unsuccessful Student Pass application (notice of rejection by Immigration and Checkpoints Authority, ICA)
Any other extenuating circumstances with valid proof
The Admission is to ensure that they inform ICA of any changes to the status of all student pass holders. This would include the following policy guidelines:
• Course Transfer: ICA will be informed through the application of the new Student Pass.
• Course Withdrawal and Deferment: ICA will be informed through the cancellation/update of the Student Pass.
A New Student Contract and/or an Addendum is to be signed when a course transfer or deferment has been approved by the Academy.
For any requests on Transfer, Deferment and Withdrawal, students are to fill in the Student Movement Form and submit them to the Student Services, indicating the reasons and details of the movement request.
For students on student pass, additionally students must authorise TMC to cancel their student pass in the Student Movement Form.
Student Services would then arrange a meet-up with the student within 5 working days to understand more on the rationale of request, if necessary.
For any refund cases, reference should be made to Refund Policy.
For any Student Movement cases for courses with External Academic partners, TMC will seek permission for deferment of studies and/or course transfers for students that are enrolled in courses with External Academic Partners. Maximum deferment period for such cases would be based by the External Academic Partners’ Deferment Policy. Academic Services will inform External Academic Partners for any Withdrawal cases.
For students below the age of 18 Years Old, a written consent from the parent / legal guardian is required. Evidence of consent can either be signing off on the Student Movement Form or any emails / letters that will need to be attached to the Student Movement Form.
Upon TMC’s approval or acknowledgement, Student Services would notify students in writing of the outcome within 4 weeks.
For all Course Transfers, Course Consultants would need to adhere to the selection and admission processes.
Student Services would also need to make the following updates (within 7 working days) as and when necessary:
• Cancellation of student pass
• Update / application of student pass
• Processing of Refunds (if applicable)